BOARD & COMMITTEE VOLUNTEERS
The Royal Guardians is our parent booster organization, supporting our directors and students however possible, including fundraising, volunteer organizing and event planning. Funds raised cover the shortfall between what it costs to produce our extracurricular band programs (Royal Command & Guard, HIPE Winter Percussion and Winter Guard) and what the school corporation provides. Volunteer roles include Committee Chairs and a myriad of help throughout the year.
Royal Guardians Board of Directors 2019-2020
PRESIDENT: Sheri Elfreich - firstname.lastname@example.org
VICE PRESIDENT: Kim Weber
TREASURER: Jim Pearce - email@example.com
SECRETARY: Jill Halverstadt - firstname.lastname@example.org
STUDENT ACCOUNTS: Joann Kolesar - email@example.com
Royal Guardians Bylaws (click here)
Committees provide support for our students. Each committee has a chairperson but most of our committees need volunteers on a regular basis. If you are interested in volunteering, let the committee chair know so that you will be notified when they have a need. Letting the committee chair know that you are willing to help does not imply that you will work every week. It just lets them know that you are interested in helping when you can.
Volunteer Background Check
To help with committees that work with our students a current criminal background check must be on file with the district. They are good for three years. You can check with the chaperone person to verify if yours is current or if you need to submit a new one.
Please visit the HSE District Safe Visitor page to register: https://www.hseschools.org/services/other/school-safety/visiting-and-volunteering
Uniforms - Kristi Hibbits
This committee starts in[BG1] June May or June doing fittings for the students then continues through the marching band season helping maintain the uniforms and helping the students get changed each week for performances. There is also a need for a smaller number of people to help through the concert band season[BG2] (august- sept) with tuxes and dresses. To help out at football games and contests you can visit our online volunteer signup HERE.
Food Coordination/Refreshments – Teresa Bromm
This committee provides food and water to our students before football games, during band camp, cookouts and other special events. To see the current events we need staffed and sign up to help, use the online signup HERE
Chaperones – Lynn Jones
This committee watches over our kids at practices, games, contests and concerts. This includes keeping them safe, providing light first aid (no CPR certification required) and riding the buses to and from events. We will have a few quick "training sessions" to show them where we keep all of the first aid supplies and items needed for practices and competitions. You are welcome to have younger siblings with you while you chaperone. To see the current events we need staffed and sign up to help, use the online signup HERE.
Pit Crew – Aaron Jones
This committee helps our students transport and move their equipment. This involves reserving our rental trucks, helping the students load and unload the trailer and walking with the students at contests and football games to help push rolling instruments (the pit). To see the current events we need staffed and sign up to help, use the online signup HERE. it is really important that you register if you intend to help and that you are there when the buses arrive because we get a limited number of field passes and we need to know to whom they are going.
Band Camp – Karen Miller
This committee will work with the directors and drum majors to help plan for the week long band camp in August July/August. They will help plan and implement spirit days, water day, games, and any decorating or other coordination of food drives, fundraising events, etc.
Fundraising – Open
This committee pursues corporate sponsorships andseeks opportunities to raise money to support the band and lower our fees. Also, if your employer happens to offer matching gift programs, PLEASE consider the Guardians. We are a 501c3 non-profit organization and we qualify for most of these company match programs.
Spirit Wear – Kay Soforenko
This committee orders and delivers RCG spirit wear. This committee operates during the summer and is wrapped up by the first football game since we order our spirit wear as a group order at the beginning of the year. We typically order show shirts, garage signs and window decals. Sprit wear can be ordered online at http://www.hsehsbands.com/spiritwearstore2013.
SCRIP – Sarah Martin
The SCRIP coordinator takes orders for SCRIP from our parents and delivers the cards to them. SCRIP is a way to defer the cost of our band program by getting a percentage of your purchases at local business donated back into your student account.
Ruoff Home Mortgage Personal Fundraiser - Teresa Bromm
This person coordinates and organizes the parents who volunteer to work the concession at Lucas Oil Stadium as a way to significantly offset their student account fees.
Recruitment - Open
The Recruitment committee is focused on helping to bring new members into the RCG family. They are involved in planning events such as the HSE Football game where our Jr High band members can attend and various other activities for the Jr High and Intermediate students.
Website and Communications – Jill Halverstadt
This committee manages our website, calendar, newsletter and other email communication to our parents and students.
Buddy Bag Coordinator - OPEN
Concert Band Attire - OPEN
Concert Band Coordinator - OPEN
Dine to Donate - Jenny Kraus
Royal Pride Liason - Melissa Schulman
Senior Parent Coordinator - Tracy Watkins
Fun and Spirit Committees
Many of these jobs are small, one time tasks that are a great way for new parents to get involved. If you like having friends over or throwing a party, this may be the category for you to get involved in.
· Last Practice Coordinator
Each year at the end of the season we have a final practice in the stadium that all the parents, friends and neighbors are invited to attend. We’d like to “pack the house” and get the word out about this event to see RCG perform their show one last time in, in uniform at the HSEHS Stadium. We would like to expand this to be an event that alumni are invited to.
· Parent Pitch-in Coordinator
We typically have one parent pitch in at one of our contests. This person might also prepare a drink cooler for volunteers at each contest.
· Decorating for Finals Week
We often have a group of parents that decorate the bandroom for the students before they go to their final competition. After finals this person would collect some of the items made for the students and put them into an end of season packet for seniors.
· Senior Parent Coordinator
We typically have one senior parent who coordinates having senior banners made and hung at the football games
Yeah we know this word doesn't get everyone excited but fundraising is not about going door to door selling things. The biggest opportunities for fundraising are
Possibly the job with the biggest potential impact on the band, this person would pursue getting local businesses to sponsor the program in return for signage on our trailer and at our invitational contest.
Band Equipment "Picker"
Very often our program has equipment such as props and instruments that we no longer use. This person helps sell those items online or to other music programs to recuperate moneys for the program.
Mattress Sale Co-Chair
This years’ date has already been set but just looking for someone to help coordinate this one day event.
First event is already set but need someone to shadow for next year. Coordinates Jr. High Students to come and hang out with RCG at a home football game. Also, promoting RCG during a few Jr. High Band concerts.
Meals for Marchers
Coordinate “Dine in” Nights with local restaurants for the band to earn a certain percentage of sales that evening.
WGI- Event Coordinator
This person manages and organizes our winter guard invitational contest which is typically in February. Planning would begin in November.
· Concert Band Refreshments
Periodically sets up cookies or some kind of snacks before concerts at the request of the directors. Typically not more than 2 of the 4 concerts
Winter Percussion/Winter Guard (starting in January)
· Truck Logistics
This person schedules the rentals for our semi tractor and takes care of small repairs on our trailer such as burned out lights.
· Percussion Pit Crew
Small group of people to help move equipment at contests
· Guard Pit Crew
Small group of people to help move equipment at contests
· Community Night For Winter Guard/Percussion (HSE Hosts in 2017)
Would need to coordinate a meal for guard and percussion members.
· Winter Percussion Chaperone Coordinator
Coordinates chaperones for Winter Percussion contests by creating a Sign Up Genius and being in communication with percussion director.
· Winter Percussion Refreshment Coordinator
Plans the last lunch or dinner before finals for winter percussion members.